Doc of Ages – Modify Documents & the Document Lifecycle with Viewing Technology

If it’s a database of jokes - is it a historical or a hysterical document archive?

According to Wikipedia, a document is a bounded physical or digital representation of a body of information designed with the capacity (and usually the intent) to communicate. The written word is used to report and archive a myriad of human emotions, history, fact and fiction. Our ability to communicate and chronicle our experiences through narrative, and document facts, concepts and achievements, is one of the things (and maybe the most noteworthy thing) that makes us human and sets us apart from other life forms after all.

Business communications today have ever-increasing compliance regulations (Sarbanes-Oxley, HIPAA) to conform to. The process used to modify documents, track ongoing changes to revisions through document annotation and document redaction, and archive all of these document manipulations (not to mention information security and privacy issues) has become more important, and more complex. This document management process from creation to archiving is known as the document lifecycle.

Document Manipulation, Collaboration and Lifecycle Management

A great many documents created and used in organizations today are used in collaborative team environments, calling for users to modify documents through document annotation and/or document redaction at times, as the forms or records are processed. All of this ongoing document manipulation and change must be recorded and stored in a document repository for archiving, future reference and the various legal regulations as mentioned previously.

A universal document and image viewing application that enables document manipulations such as document annotation and document redaction can be a boon to workflow processing efficiency and colleague collaboration. Such a system ensures that any documents may be securely viewed by any authorized users at any time, no matter the format of the document or image file, or the operating system or physical device being used. Universal viewing applications also leverage investments in document management systems, providing high-speed access to content via a standard Web-browser interface – so remote workers can collaborate from around the block – or around the world.

A document management system is designed to support and increase the efficiency of workgroups by creating, editing, processing and reusing documents throughout their entire life cycle. And, as mentioned previously, ‘bolt-on’ products like universal viewers can often easily enhance such a system. Utilizing document management systems may offer the following benefits:

  • Improves information sharing and collaboration in organization
  • Enhances employee efficiency and productivity
  • Provides transparency and accountability into working processes
  • Helps to ensure compliance to organizational policies and regulations

Universal Viewing Integration – So Users Know ‘What’s Up Doc?’

Using a universal document viewer to streamline document processing through each phase of the document lifecycle will increase efficiency, reduce processing time and simplify the collaboration process. The addition of a universal viewing solution also provides the ability to modify documents through document manipulations (document annotation and document redaction), helping address document-processing challenges, as well as each phase of the document lifecycle.

Final thoughts – the lighter side of communication

Why do writers write? Because it isn’t there. – Thomas Berger

It usually takes me more than three weeks to prepare a good impromptu speech. – Mark Twain

The length of this document defends itself well against the risk of its being read. – Winston Churchill