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Washington state saves 25 percent in paperwork processing time using SharePoint

by | Aug 3, 2009

The Washington Department of Natural Resources switched to SharePoint software to manage their timber paperwork With an average of 250 timber sales per year – and approximately 100 to 250 pages of documents per sale – the state of Washington had a major problem on its hands.

The state”s Department of Natural Resources manages about 15 percent of the country”s $1 billion forest product exportation industry, making the 400 percent increase in paperwork over the past decade a serious threat to the department”s operations.

To solve this problem, the Department of Natural Resources turned to Microsoft SharePoint Server 2007, and created the Timber Sales Document Center (TSDC).

Through the use of TSDC, which can be accessed by employees on any computer via the internet, the department was able to cut the review portion of the sale cycle from 24 months to 18 months, and is expected to reach 12 months in the near future.

"Given the enormous personnel costs associated with the timber sales process, we achieved full return on investment on Office SharePoint Server the moment people started using the system," said Jon Tweedale, the department”s assistant division manager for product sales and leasing. "We expect to save several hundred thousand dollars per year as a result, which will help us to make up for budget shortfalls in this down economy."

For the 37 percent of businesses making IT budget cuts – according to a recent study from IBM – SharePoint and other enterprise content management solutions provide a cost-efficient way to increase productivity.ADNFCR-1861-ID-19292484-ADNFCR