SharePoint360, a provider of consulting, hosting and business intelligence solutions based on Microsoft”s enterprise content management platform SharePoint, announced this week the release of its best practices guide for SharePoint users.
Among the recommendations, SharePoint360 advised businesses to create an initial taxonomy and structure, to ensure employees are comfortable with SharePoint”s structure but also to keep loose files from growing.
SharePoint should also be the home base of the company – the guide told users that their motto should be "if someone is not using the portal, they are not really part of the business."
Managers should be responsible for making SharePoint the sole online collaboration environment, SharePoint360 advised, noting that this would help the project deployment process run as smoothly as possible.
The company also advised SharePoint users to design a "fun, branded portal" that encourages employees to use and contribute to it. "Items such as weather updates, what”s for lunch, webinars/classes, upcoming events, photos of the day or of corporate events, etc. alongside the business data are all great draws to the portal," the best practices guide suggested.
Other recommendations include reward collaboration and proper training of employees, SharePoint360 advised.
A recent study from the Association for Information and Image Management found that 83 percent of the association”s members currently use or are planning to use SharePoint, as cited by SharePoint360.