Many companies hold onto all kinds of information for a number of reasons, but with a proper enterprise content management (ECM) system in place, one expert says they can get rid of O.J. – Obvious Junk.
In a piece for the AIIM Knowledge Center Blog, Bob Larrivee writes that getting rid of unnecessary records or data is one of the things he stresses in all his ECM courses.
"[A] well established ECM environment that encompasses people, process and technology from a holistic perspective will in fact establish policy frameworks to [manage] information of all types properly and eliminate OJ from the organization," he writes. "Properly implemented ECM environments address management and disposal of content throughout its lifecycle which in turn supports the concept of e-discovery making the task less daunting for all."
But Larrivee notes that ECM alone cannot eliminate unnecessary information congesting a company as employees and proper compliance must do their part as well.
The costs of e-discovery are causing problems for many companies with a recent InformationWeek blog post noting that Fannie Mae spent more than $6 million last year after having to find thousands of items listed in a subpoena.