Today is the day to think about how content across a number of office locations might be aggregated together in the future.
Such is the assertion of Andrew Chapman, senior director of compliance applications for EMC”s content management and archiving business unit.
Writing on the organization”s SharePoint Compliance blog, he explains that planning ahead could prove useful for companies with a number of sites.
He adds that implementations of SharePoint should be considered in the same way as other business technologies, such as email.
"Would you allow each department in your organization to roll out their own Microsoft Exchange mail server with its own domain and their own email addresses?" he asks.
Companies whose answer is "no" might wish to extend that principle to implement distributed applications across their SharePoint networks, which could require the use of a document viewer or image conversion add-on.
According to Chapman, the question is not one of whether an enterprise content management system is needed, but of whether one is needed "yet".
"There may come a time, however, when you will start to think about long-term archiving," he observes.
In preparation for such a time, adding document viewer capabilities to a SharePoint installation could seem like a wise decision to allow archived files to be accessed by users.
Chapman previously noted that he is increasingly seeing implementations of SharePoint alongside EMC”s Documentum solution as firms look to make the most effective use of both platforms.