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Canadian school system uses ECM to cut costs

by | Apr 30, 2009

Canadian school system uses ECM to cut costsOne Canadian school system was recently recognized for its initiative to use an enterprise content management (ECM) solution in its green efforts.

InfoWorld named the Niagara Catholic School District (NCSD) one of its Green 15 award winners for its use of DocuShare to convert paper documents into electronic files, thereby cutting paper and transportation costs.

The school district, which consists of 53 elementary schools, eight secondary schools, six adult educations sites and a main office, is required by law to keep student records on file for 55 years, which means a lot of paper. By placing everything in the ECM, it not only reduces physical space and the use of paper, but the magazine reports that the records are now accessible by 30,000 students, parents and teachers.

By making the change, NCSD says it has been able to save $38,000 per year and Lana Pasto, human resource coordinator for the district says everyone is happy with the results of the change.

"When we look back now at where we are, there is not one person in our department that would ever want to go back to paper again," she told the magazine.

A higher education organization in Scotland also announced it had begun using ECM for its record and document management which it says has helped it meet its regulatory needs.ADNFCR-1861-ID-19149647-ADNFCR