Today’s computer users create document and image files in a wide variety of formats, which can create issues with information access, data security (with open-access document and image files) and efficient processing for organizations. Enterprise-wide processing-centric requirements often make it necessary to convert document and image files from one format into another such as Word to PNG and Word to PDF, both of which can be locked to restrict access, and allow for easier access over the Web. (PNG is supported by all browsers and PDF is viewable with the addition of the free Adobe Acrobat viewer.)
Converting a document from Word to PNG or Word to PDF is a useful method of ensuring that information published online is protected from being edited or revised. The time it takes to convert documents from Word to PNG and Word to PDF depends upon a number of factors such as file size and computing resources available.
Converting a file from Word to PNG or Word to PDF is quickly and easily accomplished (behind the scenes) via the conversion technology found in a document and image viewer, or for converting large volumes of files by a batch file converter.
A batch file converter will quickly process large groups of files, converting them from diverse file types into a user-specified archive of universally readable file formats such as TIFF, PNG or PDF. Text-based files may be converted into searchable PDF, creating an archive that may be easily processed by search engines. Other benefits of batch document and image file conversion include watermarking and redaction capabilities to highlight revisions during document review cycles, advanced font mapping that maintains document integrity and faithfulness to the original, and the ability to split multi-page files into multiple single page files for download and accessing only the information needed on specific pages of multi-page documents.
Real-World Uses of Document Conversion
Document conversion delivers workflow functionality to organizations in a variety of industries every day, enabling firms to leverage their information more efficiently and effectively across the enterprise – no matter how diverse the locations or file formats. Below is a look at how some vertical industries use document conversion to better process information and help their customers and employees:
- Healthcare Organizations use batch file conversion to view and process a wide variety of facility and patient information including medical and financial records, insurance forms, physician’s orders and prescriptions and x-rays.
- Banking and Financial Services Institutions rely on fast and accurate document conversion to speed up the processing of loan applications, mortgage papers, checks and other financial documents.
- The Insurance Industry expedites claims processing and enhances customer service through streamlined document conversion and viewing processes. The use of file conversion and viewing applications also helps meet compliance demands by maintaining document integrity throughout the conversion process.
- Government Agencies use document conversion for quick and faithful processing of both electronic files and those scanned into document management systems. Documents of diverse formats and origins can be securely converted and archived – both for easy viewing by internal users or the public via the Web.
Working with and managing multiple document and image formats does not have to be a complicated, time-consuming, or costly process. Companies have the potential to greatly increase their productivity by making an informed decision on whether a conversion or viewing solution best fits their needs.